Bill 16 Services

Metra Consultation provides coordinated professional services to help divided co-ownership syndicates comply with Québec’s requirements commonly associated with Bill 16.

The current framework strengthens building maintenance, long-term financial planning, syndicate governance, and the information made available to co-owners and purchasers.

Our multidisciplinary team assists boards and property managers in organizing the technical condition, maintenance needs, future work, and financial planning of their properties.

Regulatory Framework

Since August 14, 2025, divided co-ownership syndicates are required to have:

  • A compliant maintenance log

  • A reserve fund study based on the maintenance log

  • An annual process for keeping the maintenance log current

  • Periodic professional reviews and updates

  • A syndicate certificate regarding the condition of the co-ownership when requested in connection with a sale

Existing syndicates benefit from the applicable transitional period to obtain their first maintenance log and reserve fund study.

Our Bill 16 Services

Metra Consultation can provide:

  • Maintenance log preparation

  • Professional review and revision of an existing maintenance log

  • Reserve fund studies

  • Five-year reserve fund study updates

  • Building condition assessments

  • Inventory of common building components

  • Evaluation of condition and remaining useful life

  • Twenty-five-year major repair and replacement planning

  • Preliminary construction-cost estimates

  • Technical information supporting the syndicate certificate

  • Review and organization of building plans and reports

  • Identification of missing inspections or specialized studies

  • Coordination of structural, façade, garage, civil, and geotechnical assessments

  • Presentation of results to boards and property managers

Maintenance Log

The maintenance log documents:

  • Common building components

  • Current condition

  • Remaining useful life

  • Routine and preventive maintenance

  • Major repairs and replacements

  • Recommended intervention dates

  • Work already completed

  • Relevant plans, reports, contracts, and warranties

The board must maintain this information annually, while periodic professional review confirms that the log remains accurate and complete.

Reserve Fund Study

The reserve fund study converts the 25-year technical work plan into a financial strategy.

It may include:

  • Estimated timing and cost of major work

  • Current reserve fund position

  • Recommended annual fund balance

  • Recommended contributions

  • Cash-flow projections

  • Alternative funding scenarios

  • Identification of potential future shortfalls

The study must be renewed at least every five years.

Syndicate Certificate Support

The syndicate’s certificate provides a prospective purchaser with prescribed information regarding the co-ownership.

Metra Consultation can help compile the technical portions relating to:

  • Building inspections and expert reports

  • Known deficiencies

  • Recent major repairs

  • Significant work planned in future years

  • Estimated dates and costs

  • Maintenance log and reserve fund findings

The certificate itself remains the responsibility of the syndicate and must be signed by an authorized representative.

Why Choose Metra Consultation?

Our structural, civil, geotechnical, building-envelope, parking, and BIM expertise allows us to evaluate the property as an integrated system.

We provide:

  • One coordinated point of contact

  • Professional building inspection and documentation

  • Practical maintenance and repair planning

  • Consistency between the maintenance log and reserve fund study

  • Clear priorities and long-term recommendations

  • Support for boards, managers, and co-owners

  • Access to additional engineering expertise when deficiencies are identified

Contact Us

Contact Metra Consultation to review your syndicate’s obligations and establish a coordinated plan for the maintenance log, reserve fund study, building assessment, and technical information required under Québec’s divided co-ownership rules.